As we prepare for Phase 3 of the building project—the construction of multiuse fields B and C, we are in need of determining the surface to be installed on these multi use fields. The following information delineates the cost for turf and lighting for fields B and C, and the funding options for turf and lighting to be installed, which should help inform the decision whether to move forward with turf fields or seeded fields.
As a result of the value of the Plymouth North High School, the Council on Aging and the Plymouth South High School projects reaching the cap of $199 Million of project value, we face a budget deficit that has caused the Plymouth Building Committee to seek alternate funding in order to complete the project as specified in the initial plans submitted to the Massachusetts School Building Authority (MSBA) and shared with the community in 2012.
In preparing the budget and schedule for the PSHS project, we quickly realized that the cost per square foot for PSHS was significantly increased since the time we prepared the budget and constructed Plymouth North High School (PNHS). The square foot cost for PNHS was $304.08 per square foot. The square foot cost for PSHS came in at $434.54. Due to the increase in square footage cost, the Building Committee made the decision to place the PSHS turf fields B and C and the appropriate field lighting as Bid Alternates. The turf fields and lights were included in the initial project scope and were budgeted in the amount of $3,998,000.00 (actual bid numbers for Alternates #4 and #5). Our strategy to address this proposal is to apply the remaining contingency funds at completion of the project towards the Alternates #4 and #5 and the additional borrowing capacity would allow completion of the overall scope of the project.
Cost per square foot – $304.08
Cost per square foot – $434.54
Within the project we have experienced a minimal change order demand, and to date we find we are fortunate to have processed minimal change orders—less than 1% of the total construction costs. However, the project will not be complete until September of 2018 after completion of demolition, site work and ballfields. The risk for change orders is diminishing as the building nears completion and as we move to complete the remaining site work. The Building Committee’s intent is to reconcile the remaining contingency and apply these remaining funds to assist in addressing Alternates #4 and #5.
The total cost for the turf at Plymouth South High School fields B and C is $3.1 Million. As we approach substantial completion of the project, we estimate that we will have contingency funds available to apply to the cost of fields B and C. These funds will not be available until the close of the project. Once the project is closed in September of 2018, available contingency funds are certified and will be applied to the cost of the fields. We are estimating that we will have between $1.5 and $1.8 Million available to apply to the cost of the fields. This would reduce the overall balance for the increased borrowing to between $1.6 and $1.3 Million.
Within Massachusetts General Law, there is a provision (Ch. 59 §§ 21C(k) and 21D) that permits a municipality to consider increasing borrowing for a building project as a result of increased construction costs since the passage of the initial debt exclusion. The request for Board of Selectmen approval and subsequent Town Meeting vote is to exercise this option within Mass General Law. The request to Town Meeting would be to raise the borrowing ability by $3.1 Million to cover the cost of the multi use turf fields B and C. Use of the remaining project contingency available at the close of the project in September 2018 would assist in paying off the increased debt of $3.1 Million. By exercising the option of increasing borrowing capacity as well as applying remaining contingency to the cost of the turf, the Town would actually borrow the remaining balance of between $1.3 and $1.6 Million.
The school department is preparing to take ownership of the building on May 12, 2017.
If turf and lights are approved, the multi use fields will be available for all in the fall of 2018.
If grass fields are the plan, the availability is delayed until the fall of 2020.
Currently we are on the new turf roughly 36 hours a week 2:30pm - 8:30pm Monday through Friday plus 6 hours on the weekend. In a 2 1/2 week period we get more use out of the turf than we did an entire year on the grass stadium. (74 Hours) When playing on grass – there were approximately 18 soccer games and 12 football = 30 games – which equal approximately 60 hours of use for an entire year.
I've been involved with Plymouth fields since I was a kid and there has always been a shortage of recreational fields throughout town. The rapid expansion of Plymouth the past 25 years has resulted in a more pronounced shortage of fields. There is a constant struggle between all of the youth organizations as well as high school athletes find adequate field time for practice and games. The town has done their very best to accommodate all of the groups, however, there is only so much that they can do based on the limited inventory. The shortage of fields impacts high schools as well as all of the youth programs below the high school level in that they are often competing for the same fields at the same times. The benefits to having turf Fields at PSHS include virtually unlimited practice and game time not impacted by the weather, parity with PNHS, Increased availability to youth leagues, lower maintenance costs, no off season, and retrofitting the field in the future will be much more costly than it is to do it right the first time
Saturday • April 1, 2017 • 8 a.m.
41 Obery St, Plymouth, MA 02360
Copyright All Rights Reserved © 2017
Created by Plymouth EDTV